Last updated on 26 December 2018
Fine Arts Productions John van Helvert only collects and processes data that is needed for providing and improving our services. We carefully handle the information we have collected about you and your use of our services. Your data is never shared with third parties for commercial purposes.
1. Which data is collected?
Fine Arts Productions John van Helvert collects your information because you are using our website and/or services or because you share this information with us. Collected information may include:
Usage data - Information about your use of our website and services: IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use.
Transaction data - Information relating to purchases of images made through our website: Your name, phone number, email address, (billing) address and payment details, such as your bank account or credit card number.
Correspondence data - Information contained in or relating to any communication that you send to us: the communication content and metadata associated with the communication.
2. Why is this data collected?
The usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
The transaction data may be processed for the purpose of supplying the purchased goods and keeping proper records of those transactions. The legal basis for this processing is the performance of a transaction between you and us and our legitimate interests, namely the proper administration of our website and business.
The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject.
Please do not supply any other person's personal data to us.
3. Safety of Minors
Our website and services do not intend to collect personal data from visitors under the age of 16, unless they have permission from a parent or guardian. There is, however, no way we can check whether a visitor is 16 or over. We recommend parents and guardians to be involved with the online activity of their children to prevent the unauthorised collection of their personal data. If you have reason to believe that we have collected personal data of a minor without parental permission, please contact us.
4. Data processors and sharing your information with others
Our website and webshop are built with, and hosted on, Squarespace. Personal data that you provide for the benefit of our services is processed by Squarespace on behalf of Fine Arts Productions John van Helvert. Squarespace does not use your data for their own purposes, but does have access to some of this data so they can provide (technical) support to us as a Squarespace customer. They will not use your data for any other purpose. Per their Terms and Policies, Squarespace has taken the appropriate measures to protect, prevent loss and unauthorised use of your personal data. You can find more information about Squarespace’s privacy policies and practices here and here.
Financial transactions relating to our website and services are handled by our payment services providers, PayPal and Stripe. We will share your transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments. You can find information about PayPal and Stripe’s privacy policies and practices here (PayPal) and here (Stripe).
We may disclose your personal data to our insurers and professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
In addition to the specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject.
5. International transfers of your personal data
The hosting facilities for our website are situated in the US. As with existing law, the GDPR requires that certain safeguards be put in place when transferring personal data outside the EU. Squarespace has self-certified to the EU-US and Swiss-US Privacy Shield, which allows Squarespace to lawfully transfer EU and Swiss personal data to the US, including to their US-based data centers. You can read more about Squarespace’s Privacy Shield certifications here.
6. Data retention
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
In general, your data will be retained for a maximum period of 3 years after collection.
We may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject. For example, we're required to retain limited billing data for 10 years for audit purposes.
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
We may notify you of changes to this policy by email.
8. Your rights
We have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
Your principal rights under data protection law are:
the right to access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to object to processing;
the right to data portability;
the right to complain to a supervisory authority; and
the right to withdraw consent.
You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
To the extent that the legal basis for our processing of your personal data is: consent; or that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
You may exercise any of your rights in relation to your personal data by written notice to firstname.lastname@example.org. Fine Arts Productions John van Helvert will respond to your request within four weeks.
9. About cookies
Fine Arts Productions John van Helvert only uses technical, functional, and analytical cookies. These do not violate your privacy. The cookies we use are necessary for the performance and optimisation of the website and your ease of use. They ensure that the website works properly. You can opt out of cookies by adjusting your internet browser settings so that it does not store cookies anymore. You can also delete all information previously stored in your browser.
- A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser. The cookie is stored by your web browser when you first visit this website. The identifier is then sent back to the server each time the browser requests a page from the server.
- Cookies may be either ‘persistent’ cookies or ‘session’ cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
- Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
10. Cookies that we use
Functional and required cookies: Squarespace uses some necessary cookies because they allow visitors to navigate and use key features on our site. The following functional and required cookies could be stored in your browser:
Crumb: Prevents cross-site request forgery (CSRF). Stored during session.
RecentRedirect: Prevents redirect loops. Stored for 30 minutes.
CART: Shows when you add a product to your cart. Stored for 2 weeks.
hasCart: Tells Squarespace that you have a cart. Stored for 2 weeks.
Locked: Prevents the password-protected screen from displaying if a visitor enters the correct site-wide password (if applicable). Stored during session.
SiteUserInfo: Identifies a visitor who logs into a customer account (if applicable). Stored for 3 years.
SiteUserSecureAuthToken: Authenticates a visitor who logs into a customer account (if applicable). Stored for 3 years.
Commerce-checkout-state: Stores state of checkout while you are completing your order in PayPal or Stripe. Stored during session.
squarespace-popup-overlay: Prevents the Promotional Pop-Up from displaying if you dismiss it. Persistent cookie.
squarespace-announcement-bar: Prevents the Announcement Bar from displaying if you dismiss it. Persistent cookie.
Test: Investigates if the browser supports cookies and prevents errors. Stored during session.
Analytics and performance cookies: Squarespace uses these cookies to collect information on our behalf about how visitors interact with our site. The following analytics and performance cookies could be stored in your browser:
ss_cid: Identifies unique visitors and tracks a visitor’s sessions on our site. Stored for 2 years.
ss_cvr: Identifies unique visitors and tracks a visitor’s sessions on our site. Stored for 2 years.
ss_cvisit: Identifies unique visitors and tracks a visitor’s sessions on our site. Stored for 30 minutes.
ss_cvt: Identifies unique visitors and tracks a visitor’s sessions on our site. Stored for 2 years.
ss_cpvisit: Identifies unique visitors and tracks a visitor’s sessions on our site. Stored for 2 years.
ss_cookieAllowed: Remembers if a visitor agreed to placing Analytics cookies on their browser if our site is restricting the placement of cookies. Stored for 30 days.
11. Managing cookies
Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser. You can obtain up-to-date information about blocking and deleting cookies via your browser’s documentation.
Blocking all cookies will have a negative impact upon the usability of many websites.
If you block cookies, you will not be able to use all the features on our website.
12. Our details and data protection officer
This website is owned and operated by Fine Arts Productions John van Helvert.
We are registered in the Netherlands under Chamber of Commerce registration number 33190806, and our registered office is at Pluto 19, 1785 AN, Den Helder.
You can contact us and our data protection officer by filling out the contact form on this website.
This document was created using a template from SEQ Legal.